Template
Construction Quote Template
A quote is the document that wins or loses the job. Most contractors send PDFs that look like Word documents from 2005 — homeowners read those and assume the work will look the same. This template gives you the professional, plain-language quote that converts. Use it as a one-time PDF, or run it inside Vexor where every accepted quote auto-creates the job.
What this template includes
An itemized contractor quote with separate line items for labor and materials, a clear total, optional discount and tax fields, a deposit line, customer-acceptance signature, expiration date, and standard payment terms. Plain English, no contractor jargon.
Who uses this
Template preview
Header
Your Company Name
License # · Phone · Email
Date: [today] · Quote #: 1042 · Expires: [+30 days]
For
Customer Name
Job Address
Customer Phone · Customer Email
Scope of work
Demolition of existing bathroom (tile, fixtures, vanity)
Plumbing rough-in for new fixture locations
Electrical: relocate and add GFCI circuits
Drywall, paint, and finish work
Installation of customer-supplied fixtures and vanity
Line items
Materials (drywall, fixtures, tile, fasteners) ............... $4,200
Labor (estimated 80 hrs @ $75/hr) ........................... $6,000
Subcontractor — plumbing rough-in .......................... $1,400
Subcontractor — electrical ................................... $850
Subtotal ..................................................... $12,450
Sales tax (varies by jurisdiction) ............................ $1,121
Total ......................................................... $13,571
Deposit + payment terms
Deposit due at signing (25%) ................................. $3,393
Progress draw at 50% complete ................................ $5,089
Balance due at substantial completion ........................ $5,089
Net-30 payment terms · 1.5% monthly late fee
Acceptance
I authorize [Your Company Name] to perform the work described.
Customer signature: _______________________________ Date: ________
Customer printed name: _______________________________
Copy this structure into your own document, or run it natively in Vexor.
How to use it well
1. List materials and labor separately
Customers want to see what they're paying for. Bundling everything into "Total: $14,000" feels opaque. Itemizing builds trust and reduces post-acceptance arguments.
2. Set an expiration date
14-30 days is standard. Material costs move; without expiration you're bound to honor a quote forever. The expiration line also creates mild urgency.
3. Capture a deposit
For anything over $2,000, capture 20-30% deposit. This filters tire-kickers and funds material purchase. Make the deposit line a clear part of the quote, not a surprise.
4. Get a signature
A signed quote is a binding contract in most states. Verbal "okay let's do it" is not. Use e-signature for residential work; written for anything over $10k or commercial.
5. Include payment terms
Net-30 is standard. Spell it out. "Payment due within 30 days of invoice; 1.5% monthly late fee" is the boilerplate you want in writing before the work starts.
FAQ
Skip the copy-paste
Vexor generates this template natively, attached to the customer and the job — with e-signature, automatic invoice flow, and the full audit trail.
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