HVAC software

Best HVAC contractor software in 2026

HVAC software is a crowded category — ServiceTitan dominates the enterprise end; Housecall Pro and Jobber compete for the small/mid market; FieldEdge sits in between. Vexor entered the space focused on the gap: residential and light-commercial HVAC contractors running crews of 5-25 who don't want to pay $30k/yr for enterprise software OR $30/user/mo on per-seat pricing. This list ranks five HVAC contractor software platforms by the scenario each is genuinely best at. We don't pick a single winner — we pick the right tool for each shape of operation.

TL;DR — pick by scenario

ServiceTitan for 50+ person enterprise commercial HVAC fleets. FieldEdge for 15-50 person dispatch-heavy residential. Housecall Pro for 1-3 person solo / small operations. Jobber for solo techs with light commercial mix. Vexor for crews of 5-25 on flat pricing who want JSA + crew scheduling included.

How we ranked these

Pricing is from each platform's public pricing page (as of 2026-05). Where pricing is custom-quoted (ServiceTitan), we use the publicly-disclosed estimate range. Feature comparisons are based on each platform's marketing site, G2/Capterra reviews, and confirmed customer-migration patterns. We disclose: Vexor is one of the contenders. We picked Vexor's row honestly — there are scenarios above and below it where another tool wins.

#1

ServiceTitan

Best for: 50+ person enterprise commercial HVAC operations

Pricing: ~$300-$400/user/month + ~$5k implementation (custom-quoted)

Strengths

  • The deepest pricebook + commission-tracking system in the category.
  • Built-in call center / ACD integration for dispatch-heavy operations.
  • Robust marketing automation and lead-source tracking.

Honest weaknesses

  • Implementation is multi-week and requires a dedicated project manager.
  • Pricing tier and minimum seat commitment makes it unaffordable for small operations.
  • UI complexity becomes friction for residential crews who only use 10-15% of the feature surface.

Pick this if

Commercial HVAC fleets with 50+ technicians, dedicated dispatch teams, and complex commission structures.

Skip if

You're running a residential operation under 25 people. You'll pay for 5x more software than you'll ever use.

Vexor vs ServiceTitan →ServiceTitan pricing page ↗

#2

FieldEdge

Best for: 15-50 person residential HVAC with heavy service-dispatch volume

Pricing: Custom-quoted, typically $100-$200/user/month

Strengths

  • Strong QuickBooks Desktop integration (rare in the modern space).
  • Mature dispatch workflow built around the service-call lifecycle.
  • Solid pricebook management for flat-rate residential service.

Honest weaknesses

  • UI is dated compared to newer platforms — feels like late-2010s software.
  • Mobile app gets mixed reviews from technicians.
  • Per-user pricing scales painfully past 25 technicians.

Pick this if

Residential HVAC operations heavily focused on flat-rate service calls (vs install or commercial) running QuickBooks Desktop.

Skip if

You're modern-cloud-first or you're doing more install work than service.

FieldEdge pricing page ↗

#3

Housecall Pro

Best for: 1-5 person solo or small residential HVAC operations

Pricing: $59/mo base (1 user) → $149/mo (5 users) → $279/mo (10 users) + $30/extra user

Strengths

  • Polished mobile app and customer-facing experience.
  • Strong online booking + automated customer review collection.
  • Onboarding is the smoothest in the category for solo operators.

Honest weaknesses

  • Per-user pricing past included seats compounds quickly past 5 technicians.
  • Crew-scheduling for multi-tech installs feels grafted on (it's a service-tech app at heart).
  • No built-in JSA workflow.

Pick this if

Solo HVAC technicians or 2-5 person residential service operations focused on customer experience.

Skip if

You have a crew of 5+ doing install work or need formal JSA.

Vexor vs Housecall Pro →Housecall Pro pricing page ↗

#4

Jobber

Best for: Solo HVAC techs doing a mix of residential service + light commercial

Pricing: $39/mo (Core, 1 user) → $169/mo (Connect, 5 users) → $349/mo (Grow, 15 users) → $599/mo (Plus, 30 users)

Strengths

  • Best-in-class quote-to-invoice workflow polish.
  • Active community + responsive support team.
  • Cleanest UI in the category for general field-service workflow.

Honest weaknesses

  • Tiered pricing escalates sharply as crew grows.
  • No built-in JSA workflow or formal daily-log structure.
  • Photo management is functional but isolated from job context.

Pick this if

Solo HVAC techs or 2-3 person ops who want a polished service workflow + invoicing.

Skip if

You're growing past 5 users or need JSA/daily logs.

Vexor vs Jobber →Jobber pricing page ↗

#5

Our product

Vexor

Best for: HVAC crews of 5-25 on flat per-workspace pricing who want JSA + daily logs included

Pricing: $99/mo (Field) → $199/mo (Operations) — flat per workspace, field crew unlimited

Strengths

  • Flat per-workspace pricing means adding crew doesn't add cost.
  • JSA workflow + daily logs + photo management + GPS time clock + invoicing all in one workspace.
  • Free read-only portals for subcontractors and GCs included on every plan.

Honest weaknesses

  • No built-in call-center / ACD functionality — pair with a separate tool if you have a dedicated call center.
  • Pricebook is simpler than ServiceTitan's (no commission-aware tiered pricing).
  • Newer entrant; community is smaller than Jobber's.

Pick this if

HVAC operations running crews of 5-25 doing residential or light-commercial install + service work.

Skip if

You're 50+ person commercial commercial fleet (ServiceTitan) or a solo tech (Housecall Pro is more polished for that scenario).

Vexor pricing page ↗

Try Vexor free for 30 days.

Cancel anytime — no charge if you cancel before day 30. If Vexor isn't the right fit for your operation, the comparison page above will help you pick what is.

Start free trialThe consolidation thesis →

Frequently asked

What's the best HVAC software for small businesses?

For 1-3 person solo operations, Housecall Pro's polish and customer-experience features are hard to beat. For 5-25 person residential operations on flat pricing, Vexor. For 50+ person commercial, ServiceTitan. The "best" depends on your shape — there isn't one universal winner.

What does ServiceTitan actually cost?

ServiceTitan doesn't publish prices. The publicly-disclosed range is $300-$400/user/month with $5k+ implementation. A 10-user operation typically lands $36k-$48k/year. Verify with their sales team for your specific situation.

Is there free HVAC software?

Not really, in the contractor-software space. Free tools (Google Sheets, paper invoices) become real bottlenecks past 1-2 jobs/week. Most platforms offer a 7-30 day free trial — start there. Vexor's trial is 30 days, no credit card.

What about FieldPulse, Workiz, or ServSuite?

All credible options in the mid-market. We picked the 5 above as the most-asked-about in active migrations, but FieldPulse (newer entrant, simpler UI), Workiz (good for HVAC + cleaning combined), and ServSuite (legacy commercial) are worth evaluating depending on your specific needs.

Does Vexor support HVAC dispatch?

Yes — schedule, assign, GPS clock-in, on-site mapping, real-time status. Covers the dispatch workflow for residential and light-commercial HVAC. Not built for 50+ person commercial dispatch with dedicated ACD operations.

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Pricing comparison

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