The Consolidation Kill-Shot · HVAC
All-in-one HVAC software. Kill the 5-tool stack.
Most HVAC shops pay per-tech for FieldEdge or ServiceTitan, bolt on dispatch and routing, add a separate time clock, run QuickBooks for the books, and keep PM contracts alive in a spreadsheet nobody trusts. Every tool bills by the tech, every renewal falls through a crack. Vexor consolidates the service-call, multi-day install, and maintenance-contract workflow into one flat workspace from $99/mo — dispatch, equipment history, JSA, and crew time in one audit trail, unlimited techs.
8-tech HVAC operation
Your current stack
With Vexor
What Vexor consolidates
One workspace for the whole hvac job.
- FieldEdge / ServiceTitan → Install quoting with equipment line items (tonnage, SEER, model #), e-signature to job, plus same-day service-call handling — the whole quote-to-job flow at flat pricing instead of per-tech.
- A separate dispatch + routing add-on → Tech dispatch and crew scheduling in one board: single-tech service calls with GPS routing, and 2-4 techs assigned across a multi-day install with the equipment-delivery date as a job event.
- PM-contract spreadsheets → Recurring jobs for quarterly / annual maintenance agreements — each visit auto-scheduled to the right crew, with the customer's install date, equipment, and warranty status attached so nothing lapses.
- A separate time clock → GPS clock-in per site, drive-time vs job-time split, OT rules, and payroll reports — built into the Field plan, no per-tech add-on.
- Paper JSA → Digital JSA for electrical and refrigerant hazards with lockout/tagout steps, PPE checklists, and mobile crew signatures before work starts.
Why the stack fails for hvac
- Service-tech software is built one-tech-one-call-one-invoice — it treats a 2-3 day system replacement with 2-4 techs and an equipment delivery as one giant appointment instead of crew assignments across days.
- Maintenance agreements are where HVAC margin lives, and they die in a spreadsheet — no scheduled visits, no renewal reminders, no link to the equipment under warranty.
- Every dominant tool prices per tech, so dispatch, routing, and the time clock all re-bill the same 8 people three times over — hiring a ninth tech pushes every tool up a tier.
- Equipment and serial history lives in whoever's head took the last call — without the install date and model # on the customer record, techs walk into service calls blind and utilization suffers.
Questions
How much does an 8-tech HVAC shop save consolidating to Vexor?
An 8-tech operation paying ~$150/tech for FieldEdge or ServiceTitan (~$1,200/mo) plus a dispatch/routing add-on (~$120/mo) and a time clock (~$80/mo) runs about $1,400/mo on field tools — before QuickBooks for the books (~$99/mo), which you keep. Vexor Field covers the quoting, dispatch, PM scheduling, equipment history, JSA, and crew time at $99/mo flat — roughly $1,300/mo or ~$15,600/year off the field-tool stack, and it doesn't climb when you hire tech nine. (Want invoicing in Vexor too and QuickBooks sync? Operations is $199/mo.)
Do I lose my equipment and customer history switching?
No. You import your customer and equipment records going forward and keep the old system read-only during the transition. In Vexor, every install is pinned to the customer's address with the model #, install date, and warranty status, so future service calls and PM visits reference it automatically — the history gets more organized, not lost.
Does Vexor replace ServiceTitan for HVAC?
For the field workflow — install quoting, service-call dispatch, multi-day crew scheduling, PM contracts, equipment history, JSA, and crew time — yes, at flat pricing instead of per-tech. ServiceTitan has deeper call-center, marketing-attribution, and consumer-financing tooling; Vexor doesn't chase that. It runs the field side honestly for a fraction of the per-tech cost. Refrigerant amounts log per call, but EPA Section 608 reporting still exports to a dedicated tracker.
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