Invoicing
You close the job. You send the invoice. You get paid. Everything in the same platform you already use for quotes and jobs.
Convert quotes to invoices
One click to turn an accepted quote into an invoice. All line items carry over.
Professional PDF export
Clean, branded invoice PDFs with your logo. Send directly from the app.
Payment tracking
Mark invoices as sent, viewed, or paid. Know exactly what's outstanding.
Tax + discount support
Apply tax rates and discounts per invoice. Automatic subtotal calculation.
Invoice numbering
Sequential invoice numbers automatically assigned. Looks professional.
Invoicing add-on: $19/mo
Add invoicing to any plan for $19/mo. 30-day free trial included.
How it works
When a job hits "Complete" — whether that's the same day for a service call or six weeks later for a remodel — the office opens the job and clicks "Create Invoice." The accepted quote, any approved change orders, and any logged extras all roll into a draft invoice. Line items, customer info, taxes, deposit credit, payment terms — all pre-filled.
The office reviews, adjusts if needed, and clicks "Send." The customer receives a professional branded PDF invoice with a Stripe payment link embedded. Card and ACH both work; the invoice marks paid automatically when the payment clears. No "I never got the invoice" excuses — open + click tracking shows the contractor when the customer viewed it.
For multi-month work, progress invoicing handles draws against the contract: each invoice shows previously billed, billed this period, retainage held, and balance owed. The dashboard surfaces overdue invoices ranked by aging. One-click reminders go out via email with the original invoice attached.
Who it's built for
HVAC + plumbing service
Field invoice on the truck before the customer even leaves the room. Stripe link emailed; many service techs collect payment the same day.
Remodelers
Progress invoicing against the contract with retainage held; change orders auto-update the running total so nothing falls through.
General contractors
Phase-based draws with line-item detail clients understand; client portal shows running invoice status in real time.
Roofers
Invoice the same day the install completes; if it's an insurance restoration job, supplements track as change-order line items.
Electricians
T&M billing for service work with material receipts attached as line items; quick-pay link on the invoice.
Solo operators
Quote → job → invoice in one tool, no QuickBooks-only workflow. Stripe-collected payments deposit to your bank in 2 days.
Why it matters
Most small-contractor cash-flow pain comes down to invoice latency. The crew finishes work Friday afternoon. The invoice gets created Monday at the earliest. Email goes out Tuesday. Customer sees it Wednesday. Payment lands two weeks later. That's an avoidable 3-week delay on every job, multiplied across every active customer. The contractor's line of credit pays for it.
Vexor compresses that to hours. The invoice is created from the job in 30 seconds. The Stripe payment link makes "I'll mail a check" go away — many residential customers pay by card before the contractor has left the property. ACH for larger invoices clears in 2-3 business days vs the 21-day average for check payment.
And then there's the smaller leakage: invoices that never get sent because the quoting tool and the invoicing tool didn't talk. Vexor closes that loop. Every completed job has an invoice draft waiting; nothing falls through the cracks because the workflow doesn't allow it.
QuickBooks Online does accounting. Vexor does the job.
QBO is the accounting system of record. But invoicing belongs where the job lives — with the customer, the quote, the photos, the hours. Vexor handles invoicing inside the job and syncs the final invoice to QBO.
Read the comparison →FAQ
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